Mr. Kaiser's Coding Website

Google Sheets: Menus and Prompts in Google Apps Script

Google Apps Script is endlessly versatile. Automating small and large tasks makes working within Google Sheets more convenient. However, it is difficult to share your work with those that aren’t familiar with coding.

User interfaces solve this problem. Thankfully Google makes it easy to create menus and prompts that appear on spreadsheet itself, meaning there is no need for most to dive under the hood and into the JavaScript.

In this tutorial I walk through adding a menu, submenu and prompt to an application. Also I demonstrate how to use the data and info submitted by the user.

The application I am building the menu and prompt for is a find duplicates program, this is the third video in that serious. The entire playlist will be linked below.

Next tutorial I plan on adding the ability for this program to scan an entire sheet for duplicate data, instead of a single row or column.

Plain Text


// Find Duplicates
// Kurt Kaiser, 2018

var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getActiveSheet();

// Creates an array with data from a chosen column
function readColumnData(column) {
var lastRow = sheet.getLastRow();
var columnRange = sheet.getRange(1, column, lastRow);
var rangeArray = columnRange.getValues();
// Convert to one dimensional array
rangeArray = [].concat.apply([], rangeArray);
return rangeArray;
}

// Creates an array with data from a chosen row
function readRowData(row) {
var lastColumn = sheet.getLastColumn();
var rowRange = sheet.getRange(row, 1, 1, lastColumn);
var rangeArray = rowRange.getValues();
// Convert to one dimensional array
rangeArray = [].concat.apply([], rangeArray);
Logger.log(rangeArray);
return rangeArray;
}

// Sort data and find duplicates
function findDuplicates(data) {
var sortedData = data.slice().sort();
var duplicates = [];
for (var i = 0; i < sortedData.length – 1; i++) {
if (sortedData[i + 1] == sortedData[i]) {
duplicates.push(sortedData[i]);
}
}
return duplicates;
}

// Find locations of all duplicates
function getIndexes(data, duplicates) {
var column = 2;
var indexes = [];
i = -1;
// Loop through duplicates to find their indexes
for (var n = 0; n < duplicates.length; n++) {
while ((i = data.indexOf(duplicates[n], i + 1)) != -1) {
indexes.push(i);
}
}
return indexes;
}

// Highlight all instances of duplicate values in a column
function highlightColumnDuplicates(column, indexes) {
for (n = 0; n < indexes.length; n++) {
sheet.getRange(indexes[n] + 1, column).setBackground(“yellow”);
}
}

// Highlight all instances of duplicate values in a row
function highlightRowDuplicates(row, indexes) {
for (n = 0; n < indexes.length; n++) {
sheet.getRange(row, indexes[n] + 1).setBackground(“yellow”);
}
}

//———– Main ————-
function columnMain(column) {
var data = readColumnData(column);
var duplicates = findDuplicates(data);
var indexes = getIndexes(data, duplicates);
highlightColumnDuplicates(column, indexes);
}

function rowMain(row) {
var data = readRowData(row);
var duplicates = findDuplicates(data);
var indexes = getIndexes(data, duplicates);
highlightRowDuplicates(row, indexes);
}

// ———- Menu ———-
function onOpen(){
var ui = SpreadsheetApp.getUi();
ui.createMenu(‘Find Duplicates’)
.addItem(‘Select a Row’, ‘showRowPrompt’)
.addItem(‘Select a Column’, ‘showColumnPrompt’)
.addSeparator()
.addSubMenu((ui.createMenu(‘Row or Column’))
.addItem(‘Column’, ‘showColumnPrompt’)
.addItem(‘Row’, ‘showRowPrompt’))
.addToUi();
}

// ———- Prompt ———-
function showColumnPrompt(){
var ui = SpreadsheetApp.getUi();
var response = ui.prompt(
‘Find Duplicates’,
‘Enter letter of column to search:’,
ui.ButtonSet.OK_CANCEL);
// Get user response, run main
var button = response.getSelectedButton();
var text = response.getResponseText();
if (button == ui.Button.OK){
text = sheet.getRange(text + “1”);
text = text.getColumn();
columnMain(text);
}
}

function showRowPrompt(){
var ui = SpreadsheetApp.getUi();
var response = ui.prompt(
‘Find Duplicates’,
‘Enter number of row to search:’,
ui.ButtonSet.OK_CANCEL);
// Get user response, run main
var button = response.getSelectedButton();
var text = response.getResponseText();
if (button == ui.Button.OK){
rowMain(text);
}
}

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